ABSTRACT
It is every company’s need to see the welfare of its employees by providing transportation for the employees to attend their duties successfully. This is the reason many MNC companies maintain their own fleet and sometimes takes the help of third party transport systems also. When several employees wish to utilize the bus services provided by the company, naturally the company employees need a system to allot the buses and oversee the transportation. Corporate Company’s Vehicle Management is software that quenches this need.
Corporate Company’s Vehicle Management has four types of users. The administrator of this software will be able to create new users and change the passwords. He can add or update the employee information in the company. He can add and view the information of Transport categories and also available routes. Depending on the users’ demands, new route and also new pick up points can be added to the database. Beyond this, the administrator can also act as a normal user and book a bus or cab for himself. He has authority to place a cab request or cancel a request for a bus. This system calculates fare depending on three categories: short distance, medium and long distance and the fare would be deducted from the employees’ salaries.
When an employee of the company wants to avail the transportation facility, he will forward a request which will be approved by the administrator depending on the availability of room in the bus. When an employee wants a cab, it will be arranged by the approver and later depending on the recommendation of the project manager the charge may or may not be deducted from the employee salary.
Approver is another user of this system. He can view the details of transport categories, routes and pick up points. He can approve a request for a cab from an employee and store the information of assigned cab.
The transport people can view all the information related to who are the employees utilizing the transportation. They can take a decision to approve or disapprove the requests placed for transportation. They can arrange a cab physically for the employee and send the cab details to the employee who placed the request.
Users and guest users are employees who want to use the transport facility. The users can place their request for a bus to reach the company or for a cab when they want to go to a different place. These requests are approved or declined by the transport people or project manager.
This application has rich user interface so that novice users can access easily. This application provides the management reports like Occupancy report, Approval status report, to track the usage of company’s transport facility as well as cab facility.
Existing System:
Current system is a manual one in which employees has to submit their applications for transport facility as well as for cab facility. Employees has to follow up regularly with transport personnel to know the status of their requests which is time consuming and hectic.
Disadvantages:
The following are the disadvantages of current system
- It is difficult to track the occupancy.
- More manual hours need to generate required reports
- It is tedious to track the details of cabs provided by third party.
- There is no possibility to track the approvals of requests.
- No co-ordination between various departments.
Proposed System:
Proposed system is a software application which avoids more manual hours that need to spend in record keeping and generating reports. This application keeps the data in a centralized way which is available to all the users simultaneously. It is very easy to manage historical data in database. No specific training is required for the employees to use this application. They can easily use the tool that decreases manual hours spending for normal things and hence increases the performance.
Advantages:
The following are the advantages of proposed system
- Easy to process requests
- Can generate required reports easily
- Easy to manage historical data in a secure manner.
SOFTWARE REQUIREMENTS:
• Web Technologies : HTML, CSS, JS. JSP
• Programming Language : Java
• Database Connectivity : JDBC
• Backend Database : MySQL
• Operating System : Windows 08/10
HARDWARE REQUIREMENTS:
• Pentium processor : Core I3
• RAM Capacity : 2GB
• Hard Disk : 250GB
• Monitor : 15’’ Color Monitor
